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Email Encryption for Healthcare and Business
Email encryption is a HIPAA requirement for healthcare when sending patient information over email. Email encryption is also a useful tool for law firms, financial institutions, and businesses that need to protect legal documents and personal and financial information.
What is Email Encryption?
Email encryption is used to convert text and attachments into an unreadable code over the Internet to prevent unauthorized access. Only the intended recipient can unlock the email. Without encryption, your emails could compromise your business and personal security.
For example, if you send an unencrypted email that contains a credit card number, that email can be stored on several servers before it reaches its final destination. Anyone with access to those servers can read this email and potentially steal your credit card number. With email encryption, you can safely send patient or confidential information through email, worry-free.
How does Email Encryption Work?
In most cases, the email sender will enter a phrase like “(encrypt)” in the subject line, or use an Outlook plug-in to send an encrypted email. Encrypted by the spam and virus firewall, the email is unreadable over the internet. When the email hits the recipient’s mailbox, they will see “You have a new encrypted message” and prompted to click a link to create an account. Upon creating an account the email becomes accessible. The recipient can only reply back to the sender. This feature gives the email sender and recipient privacy and security. Also, most encrypted emails are available for a limited time. Usually, no more than 30 days.
Our Solution
The Barracuda Spam & Virus Firewall
A Barracuda Spam & Virus Firewall will protect your email server from spam, viruses, spoofing, phishing, and spyware attacks. This protection occurs by leveraging 12 comprehensive layers of defense. In fact, the Barracuda Spam Firewall won numerous industry awards and is widely used by large corporations and government agencies.
Outbound Email Encryption
The Barracuda Spam & Virus Firewall uses AES-256 bit to encrypt outbound email. Users can encrypt from Outlook, their smartphone, or webmail. In addition, the Barracuda scans all outbound email to protect your patients, clients, and business associates from virus infected attachments.
Summary
Email encryption is a requirement for medical practices delivering patient information as well as a necessity for Businesses. In our opinion, email encryption is a safe way to send sensitive information and documents electronically with peace of mind. That’s why Innovative Computer Systems includes outbound email encryption in our Premium and Executive service agreements.
More InfoAbout Innovative Computer Systems
Innovative Computer Systems is a Managed Services Provider specializing in Healthcare Information Technology (HIT) and Corporate Business Technology. We work closely with our clients to understand their daily workflow requirements. Some of our clients include leaders in Ophthalmology, Facility Maintenance, Pediatrics, Law, Urology, Dermatology, Commercial Real Estate, Internal Medicine and Ambulatory Surgery.
About the author
Steve Gerbino is the Founder and CEO of Innovative Computer Systems. With over two decades of IT experience, his mission is to provide the best Information Systems and support for Healthcare Practices and Small Businesses.
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